Missing Insurance Policy Number for (patient). Your claims cannot be submitted without a valid insurance Policy Number

Rejection Message

Missing Insurance Policy Number for (patient). Your claims cannot be submitted without a valid insurance Policy Number.

Rejection Details

Kareo Validation Error

This rejection indicates the patient’s insurance policy number is missing.

Claims billed without a policy number will reject at the clearinghouse; therefore Kareo has held the claim until the error has been corrected. You must correct the error and resubmit the claims in order for them to be delivered to the payer.

Note: Since claims rejected within Kareo are not forwarded to the clearinghouse you will be unable to generate timely filing for that submission until validation errors have been corrected and the claim resubmitted.

Resolution

Follow the instructions below to correct the policy number:

1. Click Encounters > Track Claim Status. The Find Claim window opens.
2. Look for and double-click on the encounter that needs correcting. The Edit Claim window opens.
3. Double-click on the Case. The Edit Case window opens.
4. Double-click on the insurance policy. The Insurance Policy window opens.
5. Enter the Policy #.
6. Click Save all the way out (multiple saves may be required). 

Then, rebill and resubmit all affected claims.