Billing Analytics

Access Billing Analytics

Hover over Billing icon on the top menu and select Analytics. The Billing Analytics window opens. 

Filter Options

1. Date: Use filters to view billing analytics for specific date range. Days for a selected date range display on the right. The 6m range is auto-selected by default.

• 1w - Last completed week (Monday through Saturday)
• 1m - Last completed month
• 6m - Last 6 completed months (default)
• 1y - Last 12 completed months
• MTD - Current calendar month to present date
• Month - Select a specific month in the past year

2. Locations and Providers: Select to view billing analytics for a specific location or provider or all. All Locations and All Providers are auto-selected by default.
3. The selected date range displays on the right of the filter options.
4. Click Subscribed Reports to run, download, and view subscribed billing-related reports.

5. Top of Mind
   View high-level financial insights into how your practice is doing. A previous-period comparison displays at the bottom of each section to indicate whether current numbers are up, down, or in line with your average.

• Patient Visits: Displays the total number of patient visits for the selected date period.
• Gross Charges: Displays the total gross charge amount to show how much was billed for the selected date period.
• Net Collections: Displays the total collection amount for the selected date range.
• Accounts Receivable: Displays the total accounts receivable balance for the selected date period.

6.  Hover over the question mark icon to read a short description of the report.
7. Click the folder icon to send an xml file of the report to your Kareo Messaging inbox. 
   Note: Reports are generated nightly and may take up to 48 hours for delivery.

How Much Did I Bill
View insights into how much you are billing.

8. Gross Charges: Displays the total gross charge amount for the selected date period. A comparison of the prior period and six-month average allows you to gauge whether you are billing more, less, or in line with your average.
9. Average Gross Charges per Encounter: Displays a graph of your average gross charges per encounter for the selected date range.
10. Top Procedures by Gross Charges: Lists your top five procedures and groups the remaining procedures into an Other category.
11. Click Show Detail to view additional insights about your billing.
12. Click on a category to view billing details within the selected date range and by date of service on the encounter:

• Encounters by date: A line graph showing a trend of your total number of encounters per month.
• Encounters by provider: A bar graph showing a breakdown of your total number of encounters per provider.
• Encounters by location: A bar graph showing a breakdown of your total number of encounters per location.
• Gross Charges by date: A line graph showing a trend of your total amount of charges being submitted per month.
• Gross Charges by provider: A bar graph showing a breakdown of your total amount of charges being submitted per provider.
• Gross Charges by location: A bar graph showing a breakdown of your total amount of charges being submitted per location.

13. Click Export Data to send an xml file of the report to your Kareo Messaging inbox. 
    Note: Reports are generated nightly and may take up to 48 hours for delivery.

How Much Did I Collect
View your total collections, gross charges versus collections, and payers that you've collected from the most.

14. Net Collections: View your total collection amount for the selected date period. A prior-period comparison indicates whether you are collecting more, less, or in line with your average.
15. Gross Charges vs. Net Collections: View a trending graph of your gross charges compared to your collections. Hover over the graph points to see a detailed breakdown.
16. Top Payers: Lists your top five payers and groups the remaining payers into an Other category.
17. Click Show Detail to view additional insights about your collections.
18. Click on a category to view collection details within the selected date range and by posting date:

Insights about your net collections

• Net Collections by date
• Net Collections by provider
• Net Collections by location

Reasons net collections may have changed

• Days to bill
• Days in accounts receivable
• Adjustments
• Refunds

How Much is Outstanding

View your total Accounts Receivable balance, see how your Days Revenue Outstanding is trending, and check out your payers that have the highest A/R amount.

19. Accounts Receivable Balance: Displays the total amount in Accounts Receivable. A prior period comparison indicates whether your A/R has gone up, down, or is consistent.
20. Days Revenue Outstanding: Displays a graph that shows how your DRO is trending.
21. Top A/R by Payer: Displays a list of your top five payers and groups the remaining payers into an Other category.
22. Click Show Detail to view additional insights about your A/R.
23. Click on a category to view A/R details by date of service:

• Accounts receivable by age: A vertical bar graph showing money owed to the practice, grouped by unbilled charges, 0-30, 30-60, 60-90, 90-120, and 120+ days buckets.
• Accounts receivable by date: A line graph showing a trend of the total money owed to the practice per month over the selected date period.
• Accounts receivable by provider: A bar graph showing a breakdown of money owed to the practice per provider as of the end date of the selected date period.
• Accounts receivable by location: A bar graph showing a breakdown of money owed to the practice per location as of the end date of the selected date period.
• Accounts receivable by payer type: A bar graph showing a breakdown of money owed to the practice per payer type as of the end date of the selected date period.