Closing the Books

Set a closing the books date for the practice to help prevent changes to financial transactions dated prior to the closing date. Once set, users will not be able to enter new payments with a posting date that is prior to the closing date, and users modifying existing payments that belong to a closed period will receive a confirmation in order to proceed.

Important Note: Setting a new closing date is irreversible and once the date is moved forward, it cannot be moved backward.

Set Closing the Books Date Click Settings > Options > Closing the Books. The Edit Closing the Books Options window opens.

Click to select the "Closing the Books" checkbox. The warning message and additional date fields display. To disable this option at a later time, click to clear the selection. New Closing Date: Enter the date through which the books are closed. Important Note: Setting a new closing date is irreversible and once the date is moved forward, it cannot be moved backward. Click Save. The closing date is set.