Tebra Payments: Process Virtual Card Payment
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Updated: 02/11/2026 | Views: 4908
Virtual cards are a payment method for insurance companies, health plans, and third-party payment vendors to issue payments to practices for patient services. Tebra Payments activated practices can use this feature to securely deposit funds from a virtual card into the designated bank account. Virtual card payments are displayed in the Transactions with Virtual Card as the Type.
For Patient Collect (Stripe) activated practices, review Patient Collect (Stripe): Process Virtual Card Payment. To learn how to process virtual card payments in the Desktop Application (PM), review Process Virtual Card Payment.
Note: Processing a virtual card payment does not automatically create an unapplied insurance payment in the Desktop Application (PM). If applicable, record an insurance payment after successfully processing the virtual card payment.
Process Virtual Card
- Hover over the Tebra Payments icon and click Virtual Card. The Virtual Card Payment page opens.
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- Enter the Payment Amount and optional billing address Zip Code (listed on the virtual card statement for card processing).
- Enter the Card Number, Expiration month and year, and the CVV code.
- Click Process Transaction when finished. The Payment Receipt page opens.
Note: The payment displays under the Transactions (with Virtual Card as the Type) and does not transfer to the Desktop Application (PM) as an unapplied insurance payment. If applicable, record an insurance payment after successfully processing the virtual card payment.
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Payment Receipt
The virtual card payment receipt includes the payment method, date, amount processed, and transaction ID.
- To print the receipt for record keeping, click Print Receipt.
- To continue processing virtual cards, click Process Another Virtual Card.
- To create an unapplied insurance payment record, click Record Insurance Payment.
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Record Insurance Payment
After successfully processing a virtual card payment, the option to create an unapplied insurance payment record is available on the Payment Receipt page.
- Click Record Insurance Payment on the Payment Receipt page. The Record Insurance Payment page opens.
Note: To prevent duplication, it's recommended to log into the Desktop Application (PM) and find the payment to verify it is not already in the system.
- Enter the unapplied insurance payment information.
- Batch #: If applicable, the batch number for the payment.
- Post Date: Defaults to the current date. If necessary, enter a different posting date for the payment.
- Insurance: Select the appropriate payer.
- Adjudication Date: The adjudication date provided on the explanation of payment which indicates the date the payer processed the claim(s).
- Reference Number: The reference number for the payment if applicable.
- Notes: Auto-populates with the Confirmation number from the Payment Receipt page. If applicable, enter any additional internal notes related to the payment.
- When finished, click Save Insurance Payment. The confirmation page opens.
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- Proceed as necessary.
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